The Participant Tracking tab gives you a global view of your participants with or without rooms, and allows you to assign rooms if necessary.
When you arrive, you'll find all your participants directly, with room type (if present in the listing), room status, and roomate.
Filters
Pre-formed filters allow you to filter on different information.
To do this, click on "All participants" in the top right-hand corner.
- All participants: your entire BDD
- Registered and eligible: people entitled to rooming, according to the packaging of your rooming sessions.
- With accepted requests: participants with accepted rooms
- With pending request: participants with a pending request
- With denied request: participants who have made a request to share a room, but have been denied.
- Without room: participants without a room and without a request in progress, or a room that has been refused.
You can then, once a certain filter has been applied, send an e-mail to participants by selecting them and clicking on the 3 dots button, then "send an e-mail".
You can also download the listing if required
Random room allocation
You can also select participants and allocate rooms to them at random, while maintaining room eligibility conditions.
To do this, select your participants, click on the 3 dots button and then "Assign a room".
A popup window opens, allowing you to choose 1 or more hotels.
You can then group the rooms by participant field:
You can then click on Next and you'll get a summary of the rooms that will be created, with the option of modifying the participants present in the rooms if required:
You can then validate, and your rooms are created!